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Enrollment Counselor

Enrollment Counselor

locationPasadena, CA, USA
PublishedPublished: 6/19/2024
Full Time

Job Description:

POSITION SUMMARY:

The Enrollment Counselor position at Pacific Oaks supports all recruitment, admissions, and advising efforts at the college. Additionally, it helps with activities by handling communications, information, and paper flow with prospective and admitted students. The successful candidate will be an articulate, organized, results-driven, dynamic, enthusiastic, and collaborative member of the team.

This position is located in Pasadena and reports directly to the Director of Admissions

SUPERVISION RECEIVED:

The incumbent performs a variety of routine work within established policies and procedures and receives detailed instructions on new projects and assignments.

SUPERVISION EXERCISED:

Minimal or no supervisory responsibilities.

ESSENTIAL FUNCTIONS:

  • Provide excellent customer service to prospective students throughout the full admission recruitment process
  • Meet daily expectations for outbound dials, set campus consultations
  • Meet with prospective students to counsel on completing Admissions requirements, discusses academic programs, admission options, and financial aid opportunities and conducts campus tours.
  • Meet/exceed Admission benchmark goals
  • Availability to work evening shifts and a rotating Saturday shift as needed
  • Follow up with prospects and applicants by phone and written correspondence.
  • Plan and coordinate on-campus Information Sessions and Open Houses for prospective students
  • Regularly attends the school department staff meetings
  • Assist new and continuing students with registration process
  • Follow up with admitted/current students to ensure they maintain part-time/full-time status
  • Liaise with corresponding departments to support the admissions team
  • Ensure students meet with Faculty Advisors to outline program completion plans
  • Track and document all communication with Inquiries, applications and students through Salesforce and Campus Vue
  • Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
  • Perform other duties as assigned.

Is regular attendance an essential function?  ☒ Yes          ☐ No

ESSENTIAL KNOWLEDGE, SKILLS and ABILITIES:

Knowledge:

  • Sales Expertise: Proficient in sales and account management.
  • Program Knowledge: Familiarity with CFP, HD, SOE programs, and state licensure requirements.

Skills:

  • Consultative Approach: Skilled in addressing concerns and assisting with enrollment decisions.
  • Communication Skills: Excellent written and verbal communication.

Abilities:

  • Goal-Oriented: Accountable for meeting monthly goals and performance expectations.
  • Relationship Building: Effective in establishing rapport with prospective students.
  • Time Management: Strong organizational and multi-tasking abilities.
  • Independent and Collaborative: Capable of working both independently and collaboratively in a fast-paced environment.

PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge:

  • Non-Traditional Students: Experience with non-traditional student populations.
  • Credentialing Information: Knowledge about credential program information and school credentialing requirements.
  • Industry Knowledge: Familiarity with the education sector.

Skills:

  • Professional Interaction: Skilled in networking and group presentations.
  • Inquiry Management: Effective in generating and following up on inquiries.
  • Public Speaking: Excellent presentation skills.

Abilities:

  • Self-Motivated: Goal-oriented and proactive in recruiting students.
  • Event Coordination: Proficient in planning logistics and coordinating events.
  • Consistent Performance: Proven track record of consistent results.
  • Admissions Guidance: Experienced in enrollment and academic advising.
  • Positive Attitude: Promotes a healthy work environment.
  • Travel and Flexibility: Willing to travel and work flexible hours, including evenings and weekends.

POSITION QUALIFICATIONS:

  • Education: Bachelor’s degree or equivalent years of related experience required
  • Experience: Minimum of 1 year of college admissions, recruitment or sales required; non-traditional higher education recruitment or sales experience preferred.

TYPICAL WORKING CONDITIONS

  • Office environment; typically, 70 degrees
  • Noise level is usually quiet to moderately noisy while in the office

EQUIPMENT USED:

  • Computer/Laptop
  • Telephone
  • Copier, scanner and fax machines

ESSENTIAL PHYSICAL & MENTAL TASKS: (Check all that apply):

Physical Demands:

☒ Standing                        ☒ Lifting:  10 Lbs.            ☒ Pushing/Pulling                           ☐ Driving

☐ Walking                          ☒ Carrying                         ☒ Hearing                                          ☒ Speaking

☐ Reaching                        ☒ Writing                           ☐ Squatting/Kneeling                   ☒ Seeing

☐ Climbing                         ☐ Pushing                          ☒ Other:  Typing

Physical Environment - Exposed to: 

☒ Noise                              ☐ Heat/Cold                     ☐ Fumes/Gases                               ☐ Human Tissue/Fluids

☐ Chemicals                      ☐ Carcinogens                  ☐ Dirt                                   ☐ Animal Tissue/Fluids

☐ Toxic Chemicals           ☐ Radiation                        ☐Other: 

☐ Biohazardous Material

Mental Demands: 

☒ Reading                          ☒ Frequent Interruptions           ☒ Periods of Concentrated Attention   

☒ Detailed Work             ☐ Irregular Work Schedule         ☒ Frequent Contact with People

☒ Frequent Deadlines                  ☐Other: 

☒ Multiple Concurrent Tasks

TRAVEL: (% of total time): Up to 5% of total time

ENVIRONMENTAL CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job: 

The noise level in the work environment is usually quite to moderately noisy while in the office.  The office temperature is about 70 degrees.

DECISION MAKING:

The position is governed by the policies of Pacific Oaks, along with established procedures for the department.

CONTACT RESPONSIBILITIES:

Routine exchange or presentation of information.

Responsible for demonstrating professionalism and leadership in resolving conflicts with students and employees.  Recommends alternative approaches to solve problems and conflicts. 

FINANCIAL RESPONSIBILITY:

This position does not require the management of budgets, but it is required to follow Pacific Oaks policies for purchasing and budget approvals.

Compensation & Benefits

This opportunity is budgeted at $20.00-21.50 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.pacificoaks.edu/about/careers-pacific-oaks/

Pacific Oaks is an Equal Opportunity Employer.

Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Pacific Oaks offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.